36 Conference Venues in and near Udyog Vihar Gurgaon

Few important things to consider while selecting a venue in udyog vihar are ease of access and its location, quality of furniture, wall & ceiling decorations/fixtures at the venue, cleanliness of premises and washrooms, service staff hospitality and dressing, power backup, parking space availability, in-house DJ and your custom needs depending upon the event.

The choice is also largely driven by the budget and number of venues available in and near your preferred location in udyog vihar.

It is recommended to plan and book the venue in udyog vihar at least 4-5 weeks in advance for small to medium gatherings and about 2-3 months in advance for large gathering.

To host a successful event in udyog vihar, a well planned advance booking helps you to manage the event properly. As a guideline, the number of days for advance booking should be at least 50% of your gathering size. e.g. if your gathering is for 100 guests then try to book the venue about 50 days in advance for your event. This will give you plenty of time to book other services like Photographer, Decorator etc and your guests can get invitations well on time to attend the event.

Try to choose a venue in or near udyog vihar that meets your expectations and goal for the event. The most common choice in udyog vihar is Banquet Hall, but there are plenty of other options available like Party Lawns, Farm Houses, Private Properties around udyog vihar. If your goal is good entertainment, then choosing a spacious venue for performers can be a good choice, whereas if your goal is good food then choosing something where quality food is served is recommended. Some hosts look for good hospitality and in such cases choosing a star rated hotel can be a good choice.

Venue choice in udyog vihar should be made depending upon season as well and its indoor capacity. Some seasons are not favorable for outdoor events so avoid opting for a Farm house or Lawn during that period. An optimum guest capacity venue is always recommended based on your gathering.

The choice of venue in udyog vihar is mainly driven by the gathering and type of event you want to host. Choose a venue that has guest capacity of about 120 to 150% of your gathering eg. if your gathering has 100 guests then an optimum choice would be venues with capacity of 120-150 guests. Keep at least a 25% buffer above your gathering as service staff and oganizing team will also be present during the event. Oversized venues above 50% mark of your gathering will make the event look dull with empty areas and may increase the event cost with all the overheads.

Majority of venues in udyog vihar do not allow outside catering and serve food from their kitchen. Mostly, venues in udyog vihar will give you per person prices which includes cost of the food.

If you get a lump sum cost from venue then it means they are rental charges of premises for the duration of event. In such cases, outside catering will be allowed at venue. Generally private properties and a few party lawns / farm houses will allow you for outside catering. Such venues do not provide any decorations or other services and it is upto the host to organize everything themselves.